CII is legally responsible for enforcing the fire safety regulations in the venues within the Centre. Parties availing the Centre’s facilities must not exceed the seating capacity of these venues.

• Use of the Centre facilities is permitted with the following guidelines:
• Reservations will be confirmed on receipt of letters/faxes and on advance payment of 100% for Conference Rooms. Tentative bookings are treated as cancelled if not confirmed within a week’s time.
• Meetings / Press Conferences of political and religious nature are not permitted.
• All booking of the Centre facilities requires prior approval of CII.
• Maximum size of a banners/backdrops permitted in the Halls are 6’x 4’ and for the Auditorium 18’x 10’ and may be displayed inside the meeting places. Decorations, posters etc. are not permitted elsewhere within the premises of the Centre. Banners/Backdrops should be on stands only.
• The registration table for the registration of delegates for the Auditorium and Hall - I is permitted in the lobby area only.
• For dance and music programmes, performance licence has to be obtained from the concerned authority.
• Organisers of the programme will be responsible for making good any damage caused to the Centre’s building, furniture, equipment by their agents, performers or members of the audience.
• If a party is unable to use the booking venues due to riot, fire, earthquake or an act of war, the Centre will not be liable for any loss suffered by the booking party.
• Booking parties are requested to take care of conference material/technical equipment/personal belongings, as the Centre is not responsible for their safety.
• Conference facilities can be used between 8.00 am to 10.00 pm only.

• Booking parties are requested to avoid making a noise outside the meeting venues.
• Mobile phones should be switched off or kept on a silent mode before entering any of the meeting venues.
• Booking Parties are requested to make sure that the participants/delegates are confined to the venues booked for them for meeting/catering arrangements.
• Any kind of display of posters, banners or any other material using nails, double sided or scotch tapes etc. are not allowed to be used on the walls of the auditorium and halls.
• Guests are advised not to speak loudly over their cell phones in the lobbies.
• Smoking is strictly prohibited inside the premises.

• Reservation of catering requirements will be confirmed on the receipt of letter/faxes and advance payment of 90% on the number of persons guaranteed.
• Outside catering or food and beverage items brought from outside are not permitted. Eatables, cold drinks etc. shall not be brought into any of the meeting venues.
• The P.A system used in the Open Air Venues / Lawns should in no case interfere or cause disturbance to others.
• ive bands, marriage ceremony or any rituals (involving pandit, pheras, havan etc.) are not permitted.
• Children’s parties / play equipments or rides are not permitted.
• For serving liquor at any function/ party the catering agency shall on behalf of the booking party concerned, obtain a bar license L-20 from the Excise Department.
• Intimation of catering arrangements/alterations/amendments should be given at least 48 hrs. in advance.
• A provision is kept for serving an additional 10% on the minimum guaranteed figure. The Centre will not take the responsibility of catering for more than a 10% increase on the number of persons confirmed/guaranteed at the time of booking.

From the date of confirmation, if cancelled before 24hrs of the function date, then 50% of the total estimated bill will be charged. If cancelled within 24 hours of the function date, then full bill will be raised.

20% of the rental amounts for more than 20 days advance notice. 50% of the rental amounts between 15-20 days advance notice. No rental amount will be refunded if less than 15 days notice for cancellation is given. In case the conference / lawn is booked at a short notice of less than 15 days and cancelled thereafter, 50% of the rental amount will be treated as retention charges. Postponement of booking will be treated as cancellation and are subject to these terms and conditions.